Budget Development Assumptions & Directions
Fiscal Year 2008-2009

A.  Budget Assumptions 

• Enrollment Growth remains the top priority and requests responsive to this priority are encouraged.
• Higher Learning Commission Self-Study for re-accreditation is a priority.
• For budgetary purposes, enrollment (FTSE) is projected to grow 0%.
• If we grow in 2007-08, we will receive $2250/FTSE.  If we lose FTSE, we may need to pay back $1950/FTSE. We have to grow beyond the 2,066.9 FTSE amount as we were ‘held harmless’ for FY2006-07 and did not have to pay back funds.
• If the college does grow and we will know this in the spring 2008, the college will consider funding OYO positions with permanent funds.
• Enrollment Growth Funding, Meet & Confer, Proposition 301 and Inflation Allocations may be the only new District dollars the college will receive.
• Reallocation of SMCC funds within existing 2007-08 Budget is the primary source of dollars.
• There will be no separate district funds allocated for new RFP faculty.
• Any OYO position for faculty or staff for FY2007-08 (whether or not permanent funds were initially granted) will need to be requested again.
• The Active Retirement Program (both new and continuing ARP retirees) will depend upon enrollment growth and/or job availability needs.
• Increases in utility costs will be mandated; we do not receive any additional funds for increases in utilities.
• The amount of carry-forward/one-time-only funds may be limited (Estimated $300,000). For FY2007-08, we used Fund 2 savings to provide for OYO dollars; there are no Fund 2 savings available for FY2008-09
• Capital funds will be available through the CTC Technology Plan to support the replacement of computers in classrooms, offices and presentation systems. 

B. Reallocation of Funds in Existing Accounts

• Account Managers are encouraged to meet with Dzung Tran, Director of College Business Services, by September 14 to review your existing budget, to identify problem areas and to design improved processes for managing your dollars.

• Adjustments can be made from object code 53xxx to 59xxx within your account(s) budget(s) and/or crossed off your budget, but your bottom line figure must remain the same.

• Do not change "Personnel & Benefit"/Object codes "51xxx" & "52xxx." For Fund accounts, the projected new income/revenue and the projected expenditures must be equal.

C.  Budget Requests for FY 08-09

(Reallocation for Permanent, Carry Forward/One-Time-Only, Capital)  

• Complete the appropriate Budget Request Forms. (Electronic Budget Request Form:  FY08-09 Budget Request Submittal Form)
  • Once the form is open, be sure to click “open” on the two security messages that appear after you click on the link.
  • Budget requests should be thematic in nature and reflect comprehensive costs.  They should be discrete and focus on a single project.
  • All items in the budget request should relate to the primary theme.
• Attend one of the Budget Development Training Sessions.
  • Monday, September 10, 2007. From 10 am - 11 am.
  • Tuesday, September 11, 2007. From 10 am - 11 am.
  • Tuesday, September 11, 2007. From 2 pm - 3 pm.
• Submit requests on-line by Friday, September 28, 2007. The Budget Request System will be closed at the end of the working day. No late requests will be accepted.

If help is needed with the new budget request system, please contact:

Huu Hoang (x38127) or Dzung Tran (x38128) for budget questions, and 
Georgianne Giese (x55789) for technical/computer questions.