Donation Guidelines

Acceptance of donated items:

Before a division accepts donated items from an outside entity or another campus, the following steps should be taken:

• Value of the item must be determined
• An estimate of the maintenance cost must be identified. This is specially important because the maintenance cost may adversely impact the campus budget
• If it is feasible to accept the donation, then the proper form http://www.maricopa.edu/business/caa/donate1.doc must be obtained
• The Donor must complete and sign the Donation Property Form
• Documentation to support the value of the donated item must be attached
• The Donation Property form is then forwarded to the Department Chair/Vice President/President for signatures.
• Once the appropriate signatures are obtained, the Donation Property form must be forwarded to College Receiving & Property Office
• Property Control Office submit the Donation form, along with support documentation, to Capital Asset Accounting Department at District.
• Capital Asset Accounting will obtain the necessary signature and forward a copy of completed Donation form back to College Fiscal Office.
• College will send a copy of completed donation form to the Donor along with a Thank You letter.

Donating items to external entities:

Before donating a college’s equipment to an outside entity, the following steps must be taken:

• The item that is identified for external donation must first be made available to all departments and units in Maricopa Community Colleges. Maurice Smith is your contact.
• Donations can only be made to non-profit organizations
• A Transfer Form must be completed http://www.maricopa.edu/business/caa/transfer2.doc and returned to Maurice Smith with supporting documents.

For any further questions, you can contact Manager of College Fiscal Sercices at 602-243-8127.