Moving Capital Item Process
The Property Control Technician must be notified, by means of a completed Transfer/Disposal form should be filled and approved whenever an asset is transferred from one location to another. Proper approval is required by the department head prior to the movement of any school property.
- COMPUTER ITEMS ARE ONLY TO BE MOVED BY THE CTS/HELPDESK DEPARTMENT. Please contact helddesk at 38161 or 38324.
- CAPITAL ITEMS but NON TECHNOLOGY EQUIPMENT TO BE MOVED Please contact Maurice Smith at (602) 243-8268, or Maurice.Smith@smcmail.maricopa.edu, for assistance in moving Non-Technical Capital Assets.
- Helpdesk Staff MUST complete a transfer request form.
- The Transfer Disposal Form can be obtained by completing an entry in the Inventory database, located at http://www.maricopa.edu/business/caa/transfer2.doc. After filling in the form, print out the transfer form and circle the ‘Location Transfer’ category on the form. List the Tag#, Serial#, and Description of the item. Enter the building and room number for both the releasing and accepting offices/campuses and individuals.
- CTS representative will sign the Transfer Disposal Form in the appropriate released by/received by area.
- Within three business days the CTS representative will further provide copies of the Transfer/Disposal Form to the Property Control Department, Attn: Maurice Smith.
- Physically move the item(s).
- Within five working days the Property Control Technician will physically check the location of the capital item involved in the transfer and update CFS with the new location for the item(s).
Notes: If there is any moving or transfer requests that you would like to ask for assistance from Property Control & Receiving Office, please insure that you complete the Transfer Request form, and please let the office knows 24 hours in advance in order to assist effectively your request.
For any further questions about the property control procedures, you can contact Manager of College Fiscal Services at (602) 243-8127.