Policies & Guidelines

The role of the Fiscal Office is to process and approve college requisitions, as well as issue Limit Purchase Orders for College up to 2,500 dollars; College key contact person to work with vendors, District’s Buyers, and District’s Account Payable technicians; Responsible to monitor and process telephone long-distance billing for college; Responsible to manage pagers and cell phones for college; Responsible to process and approve College Travel Request and Travel Reimbursement; Supervising College Receiving & Property Control Department, Assist Administrators in budget planning & development activities; Monitor budget and providing various financial and fiscal reports to Account Managers, Department-Chairs and Administrators; Assist Vice President of Administration Services and Business Officers in monitor and manage funds and College Capital Purchase;    Coordinate College Property Control; Provide financial/fiscal guidelines and policy to college Staff and Administrators;   Approve college petty cash vouchers; and Coordinate the other fiscal service functions.

• Purchasing Order Terms & Conditions 
• MCCCD Buyer Directory
• MCCD Accounts Payable Representatives
• Travel Reimbursement Rates
• Contract for Professional Services
• Instructions for Official Function & Membership Payment
• SMCC Travel Guide
• Travel per Diem Rate
• Pro-Card Evaluation Form

CFS Guidelines:

• Quick Invoice Lookup Guide
• Understanding Purchasing Cycle
• Creating & Managing Blanket POs
• CFS Video Tutorial