Phone: 602.243.8284
Fax: 602.305.5796

South Mountain Community College

FACILITY & EVENT RESERVATION PROCEDURES

Why do I need to add my events to the R-25 calendar?

This calendar does MORE than just reserve your room---it alerts other service areas on campus, such as Maintenance, Media, and Security, about your activity, to ensure that you have everything you need for a successful event.  The calendar helps US help YOU!

Follow these four easy steps to reserve a room. (Please Note: Facility Requests should be submitted four to six weeks prior to event.)

1. Click on the R-25 scheduling link.  
2. Save the form to your desktop.
3. Complete all areas of the form that apply to your event and save.
4. Attach your completed Facilities Request Form to an email and send to: barbara.kutnick@smcmail.maricopa.edu

General Information

South Mountain Community College provides facilities for meetings, workshops and various college functions primarily for use by campus clubs and departments.  The facilities are available to outside organizations on a limited basis at rates established by the Maricopa County Community College District. The following facilities are available for request: 

• Student Union Rooms 100A, B and C
• Gymnasium
• Amphitheatre
• LRC Patio
• Breezeways
• Parking Lots 
• Classrooms 
• Performing Arts Center - (Contact barbara.kutnick@smcmail.maricopa.edu via email for tentative approval.)

Outside organizations are required to complete a Facility Use Agreement and obtain public liability and property damage insurance.

Facilities Availability:

Fall  & Spring Hours (2009 - 2010):
Monday through Friday, 8:00 a.m. - 10:00 p.m. during the academic year (through 5/14/10)

Summer hours (2010):
Monday through Thursday, 7:30 a.m. - 6:00 p.m. (5/17/10 through 8/5/10).

NOTE:

1) All EXTERNAL requests for college facilities during dates and times the college is closed must be approved by the College President.

2) All INTERNAL requests for college facilities during dates and times the college is closed must be approved by the Vice President responsible for the requesting department.

Equipment  - A variety of equipment is available for on campus use. Equipment may be reserved using the R-25 calendar. Campus clubs and departments may request equipment free of charge. All equipment must be returned in its original condition. If equipment is damaged, the campus department, club or outside organization is responsible for all repairs or replacement.

Food Service - The campus is equipped with a cafeteria and dining area. Aramark Food Service is the onsite caterer for both campus and outside organization events. Aramark has first right of refusal to all events in which food is to be served and must be contacted for a quote. Phone: 602.243.8146

EVENT CHECKLIST

Use this check off list to determine the special needs for your event.

Audio Visual Equipment

• Data Projector
• VCR
• Slide or overhead projector
• Lectern
• Easel
• Flipcharts
• Videotaping
• Sound system
• Cassette recorder
• Cassette / compact disc player

Maintenance Equipment

• Room set up
• Stage
• Tables and chairs

Food Services - Contact Aramark Food Service at 602.243.8146